Virtual Assistant Services for Women Coaches, Therapists, and Online Service Providers
You started this business for freedom and meaningful work. I take the behind-the-scenes weight off your plate so you can focus on your clients, your growth, and your life.
Does This Sound Familiar?
Your calendar is packed, but your revenue has hit a wall because you're spending more time on backend tasks than on client work.
You're designing graphics at midnight, troubleshooting your email platform on Saturday, and feeling guilty no matter where you put your attention.
You've bought the courses. You've watched the YouTube tutorials. And you still can't get the backend of your business to run the way it should
You have a group program, a funnel, or a rebrand sitting in a Google Doc that hasn't moved in months because the tech setup feels like a mountain.
Your website doesn't reflect the quality of the work you actually do, and you know it's quietly turning away the exact clients you want.
You keep telling yourself you'll hire help "when things calm down." But things never calm down, because the chaos IS the problem.
You're not falling behind because you're not working hard enough. You're stuck because you're doing two full-time jobs at once: running your business AND being the entire operations department. That's not a motivation problem. That's an infrastructure problem. And it has a solution.
MEET YOUR PARTNER
One Trusted Partner Who Handles Everything So You Don't Have To
I'm Kimmy, and I help women coaches, therapists, and service providers get out of the backend of their business so they can focus on the work that actually makes them money.
Most business owners in your position end up hiring three or four different people and then spending half their time managing them. I consolidate creative, admin, tech, systems, and even personal life logistics into one relationship with someone who already knows your tools and your industry.
You don't have to explain your business model or hold my hand through a learning curve. I step in and things start working better. Immediately.
WHAT I DO
How I Can Help You
Creative Support That Keeps Your Brand Looking Polished
Your brand deserves better than the Canva template you threw together at midnight. I create scroll-stopping graphics, worksheets, templates, lead magnets, and social media assets in Canva Pro, all designed to match your brand aesthetic so everything you put out into the world looks cohesive and intentional.
Need your Squarespace or Wix site updated but dread logging in? I can handle that too. Swapping out images, updating copy, refreshing your layout so it actually reflects where your business is now.
Custom graphics, templates, worksheets, and lead magnets in Canva Pro
Website updates and content changes in Squarespace and Wix
LinkedIn cover graphics and business card design
AI-generated brand imagery using Midjourney
What this means for you: You stop spending your creative energy on design tasks that drain you and start showing up with a brand presence that matches the quality of your actual work.
Systems and Admin Support That Make Your Business Run Like a Real Business
This is the stuff that keeps you up at night and eats your weekends. I set up and manage your workflows, organize your inbox so it stops feeling like a war zone, keep your calendar under control, handle customer service communication, and take care of data entry and form creation so nothing falls through the cracks.
Workflow setup and management
Email inbox organization and management
Calendar organization and scheduling
Customer service and client communication
Data entry and form creation
CRM setup and management
What this means for you: You stop being the person who does everything and start being the person who runs things. Your backend finally matches the level of care you bring to your client work.
Meetings and Travel Handled Without You Lifting a Finger
Scheduling a podcast interview shouldn't take six emails. Booking travel for a conference shouldn't eat your entire afternoon. I manage appointment scheduling, meeting coordination, travel and accommodation arrangements, and meeting transcription so you actually have a usable record of what was discussed.
Appointment and meeting scheduling
Travel and accommodation coordination
Meeting note transcription
Podcast interview coordination
What this means for you: You show up where you need to be, prepared and on time, without being the one who had to coordinate every detail to get there.
Day-to-Day Life Support So You Can Actually Be Present
This is the one most virtual assistants don't offer, and it might be the one that changes your life the most. I handle grocery and household supply ordering, shopping for your kids, managing returns, scheduling personal appointments, keeping track of school schedules and errands, and organizing mail and bill pay.
Because the reason you started your business was to have more freedom and flexibility. And if your to-do list at home is just as overwhelming as your business task list, that freedom doesn't actually exist yet.
Grocery and household supply ordering
Shopping for kids
Scheduling personal appointments
Managing returns and exchanges
School schedule tracking and errand coordination
Mail organization and bill pay management
What this means for you: You get to be a mom, a partner, and a person with a life outside your laptop. Not because you figured out how to do it all, but because you finally stopped trying to.
PLATFORMS & TOOLS
Tools I Know Inside and Out
You won't have to teach me your platforms or wait while I figure things out. I already work inside the tools you use every day:
Canva | Squarespace | Wix | Asana | ClickUp | Trello | Kit | Flodesk | ActiveCampaign | MailerLite | HoneyBook | Moxie | HubSpot | Google Business Suite | Zapier | Midjourney AI | Spark | SharePoint | Microsoft Teams | DocuSign | JotForm |
and more
THE SHIFT
What Changes When You Stop Doing It All Yourself
You Get Real, Usable Hours Back in Your Week
Every hour you spend formatting a Canva graphic, fixing a broken workflow, or sitting on hold to schedule an appointment is an hour you're not spending on client work or the offer you've been meaning to launch for six months. Most of my clients find that the time they get back pays for the investment several times over.
Your Business Finally Looks as Good as Your Work
The gap between your expertise and your business infrastructure is costing you trust and revenue. When your systems are tight and your assets look polished, the outside of your business finally matches what's been true on the inside all along.
You Finally Launch the Thing You've Been Sitting On
The group program. The funnel. The email sequence. It's been living in a notebook for months. Not because you don't know how, but because you can't get to it when every day is consumed by tasks that keep the lights on but don't move you forward. When someone else handles the operations, you finally have the space to build.
You Become the CEO Instead of the Sole Employee
A business with breathing room in your calendar, smooth operations you don't have to babysit, and space to make strategic decisions instead of troubleshooting your checkout page. That's not a fantasy. It's what happens when you let go of holding every piece yourself
You Stop Splitting Your Attention
When you're working, you're thinking about your kids. When you're with your kids, you're thinking about work. That's not a flaw. It's what happens when you're carrying too much alone. When someone else handles the details, you're actually present wherever you are.
“Working with Kimmy has been truly extraordinary. I've partnered with other VAs before, but she's a clear level above. Her attention to detail is unmatched, her communication is seamless, and her creative instincts consistently elevate everything we work on. Because of Kimmy, I've gotten valuable time back in my business. Things feel easier, more aligned, and far more efficient with her on my team. If you have the chance to work with her, take it.”
Sarah Wahilba Senan
Life & Leadership Coach
IS THIS RIGHT FOR YOU?
This Is for You If…
You're a coach, therapist, or service provider who has paying clients, proven revenue, and real momentum, but you've hit a ceiling because the operational work is eating all your time.
You've tried to do it all yourself and you're starting to realize that the hustle isn't a growth strategy, it's a bottleneck.
You have ideas you haven't executed, offers you haven't launched, and systems you haven't built, not because you lack the vision but because you lack the bandwidth.
You want one reliable person who already understands your industry, knows your tools, and can just handle it without a massive onboarding process.
You're ready to invest in support because you understand the math: every hour someone else handles the backend is an hour you can put toward client work, new revenue, and actually living your life.
INVESTMENT
Simple, Flexible Packages Billed Monthly
Every package includes creative, admin, tech, and personal support. No limits on what types of tasks you can send my way. You pick the hours that match your workload and we get started.
Starter
10 HOURS/MONTH
$350
per month
Getting the recurring tasks off your plate so you can start reclaiming your week. Website updates, inbox management, graphics, personal errands.
Standard
20 HOURS/MONTH
$700
per month
Handing off a real chunk of your operations. Systems setup, content creation, client communication, and project-based work on top of the day-to-day.
Starter
30 HOURS/MONTH
$1050
per month
Full operational support. Someone managing the creative, admin, tech, and personal logistics so you can focus entirely on clients and growth.
One-Time Project or Deliverables
Have a specific project that needs to get done? I create custom packages based on the scope of the work. We'll hop on a call, I'll learn what you need, and I'll put together a proposal that fits.
COMMON QUESTIONS
Still on the Fence? Let Me Speak To That.
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The women who look like they have it all together? Almost none of them are doing it alone.
They have support behind the scenes. Needing help isn't a sign that something's wrong with you. It's a sign that your business is working and you've simply outgrown the one-woman-show model.
Hiring support isn't giving up. It's the most strategic move you can make at this stage.
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You don't hire help because you've arrived. You hire help so you can arrive.
Waiting until you're drowning means you've already lost months of growth you could have had. If you have paying clients and proven revenue, you are big enough. The support is what creates the capacity for your next level, not the other way around.
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Your business is personal, and your standards matter. I don't replace your voice or impose a cookie-cutter system. I learn how you work, I study your brand, and I build everything to match your style and your standards.
My clients consistently tell me the work feels like theirs, because it is. I'm just the one executing it.
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You don't need to arrive with a perfectly organized task list or a detailed project brief. That's my job.
I'll meet you in the mess, assess what needs attention first, and start creating order. Most of my clients come in feeling overwhelmed and unsure where to start, and that's completely fine.
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I hear this a lot, and I get it. A bad experience with a past VA or contractor makes you cautious.
What makes this different is that I specialize in your industry. I already know your tools, your business model, and your audience. There's no ramp-up period where you're spending more time managing me than doing the work yourself.
I step in, I get it, and I get it done.
READY?
You've Been Carrying This Alone Long Enough
Every week your backend stays chaotic, it's quietly costing you. Lost visitors, stalled offers, and hours spent on tasks someone else could handle in half the time.
You don't need another course or one more platform to learn. You need someone who already knows your tools, understands your industry, and cares about helping you build what you set out to create.
The discovery call is free, low-pressure, and where we figure out exactly what you need. No pitch. No obligation.